Current Horse Counting Rules

This page explains, in plain language, how R3 applies the Current Horse Count that determines your subscription tier.

It is subordinate to your signed R3 Self-Managed Subscription Agreement and Order Form. Where this page and those documents genuinely differ, the Agreement and Order Form govern.

A horse counts once per operational client portfolio, regardless of the fractional ownership percentage held.

Multiple owners, partners or interests in the same horse do not multiply the count. A 5% share and a 100% interest each count as one horse in the portfolio that administers it.

A horse does not become historical simply because it has not raced recently.

A genuine sale, transfer-out, retirement, death or permanent removal from the portfolio makes a horse historical and non-counting from the genuine date of that change.

Recording that change does not immediately change your price. A move to a lower billing tier still requires 30 consecutive days below the tier threshold, and takes effect from the next billing period.

Historical horses stay visible in your records and reporting. They simply stop counting toward the tier.

Horses imported purely as part of a historical migration, and never part of your current portfolio under R3 administration, do not count toward your tier.

Bringing history into R3 should never inflate your subscription price.

Genuinely independent syndicates, partnerships or entities with separate operations may hold separate subscriptions.

Artificially splitting a single operational portfolio across accounts primarily to sit under a lower tier is not permitted. R3 assesses the operational reality, not the label on the account.

A leased or managed horse counts where it genuinely forms part of that client's current R3-administered portfolio — that is, where R3 is recording its costs, results and returns for that client.

Where a horse is not genuinely administered in that portfolio, it is not counted. R3 will not invent a count for a horse it does not administer, and will confirm treatment with you where an arrangement is unusual.

Duplicate records and administrative errors can be corrected. Corrections are recorded with an audit trail so the count history stays defensible.

Where a correction changes a tier, the ordinary tier movement rules — including the 30-day qualifying period for a downgrade — still apply.

At 51 horses the portfolio moves into custom review rather than an automatic published price. That process is described on the Subscription Rules page.

Nothing on this page limits or excludes rights you have under the Australian Consumer Law or other laws that cannot lawfully be excluded. Where any wording here conflicts with those rights, those rights prevail.